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JOB OPENING- Deputy Clerk


RESIDENTS FROM TOMPKINS COUNTY AND THE TOWNS OF COVERT AND HECTOR ARE WELCOME TO APPLY.

Application deadline- Feb. 4, 2022 (or until a suitable candidate is found)
 
OVERVIEW:
This is an administrative position that assists the Town Clerk in carrying out the responsibilities of the office in the most accessible, friendly and efficient manner.
 
The office is often the first stop for visitors and inquiries for town services and requires multi-tasking, problem-solving, organizational and customer service skills in a fast-paced environment. Innovation and new ideas are encouraged.
 
The position is appointed by the Town Clerk who fixes the powers and duties of the position, which may be the full powers and duties of the Town Clerk, or may be limited to areas.
 
TYPICAL WORK ACTIVITIES:
  • Answers various inquiries on a range of topics
  • Issues marriage, dog, hunting, fishing, and other license/permits
  • Maintenance of files, town records and archives (both paper and electronic)
  • Assistance with mailings, reports, newsletters
  • Town Board meeting preparation
  • Attends evening board meetings in the absence of the Town Clerk (or as requested) and takes minutes of those meetings
  • Financial: Collects taxes, water, permit and other miscellaneous fees payable to the Town, performs reconciliations, prepares monthly vouchers (bills) for approval and payment
  • Substitutes for the Town Clerk when necessary, and performs other duties when assigned
 KNOWLEDGE, SKILLS, ABILITIES:
  • Professional communication skills (both verbal and written)
  • Knowledge of:
    • office terminology and procedures; business arithmetic
    • computer word processing and spreadsheet programs; ability to learn other relevant software programs related to the job
    • the Ulysses and Tompkins County area
    • municipal government (desirable)
  • Ability to:
    • ask questions
    • compose reports and maintain records
    • deal tactfully and courteously with the board, the public, and other agencies
    • maintain confidentiality
    • obtain a Notary Public license
  • Possession of integrity and honesty
  MINIMUM QUALIFICATIONS
  • Graduation from high school or possession of a high diploma AND four years experience, preferably in a municipal office, dealing with the public, managing cash transactions and using various software programs, and organizing documents OR college degree in related field AND two years experience
  • Trustworthiness, customer service skills, professional communication skills
 HOURS, COMPENSATION/BENEFITS:
  • This is a part-time position (a Class B employee per Town Personnel Policy) with an average work week of 20 hours
  • Rate of pay= -20/hr; commensurate with experience
  • Paid holidays, vacation, NYS retirement and sick leave.
  • High deductible health insurance (Gold Plan) available at 50% cost and Health Savings Account
TO APPLY:
Complete the Tompkins County Application at https://www.tompkinscivilservice.org/civilservice/vacancies and include
resume, cover letter, and references.
 
E-mail clerk@ulysses.ny.us or call (607)387-5767 ext. 225 for more information, or visit the Town Clerk's webpage on this website at https://www.ulysses.ny.us/departments/dept-clerk/.